Step 1: Demand Discovery & Design Brief

Timing: 1-3 days · Your input: defines 90% of project success

Every successful project starts with clarity on the what, who and how many. In this first stage we align on your target bag type — staff bag, cart bag, stand bag, carry bag, Sunday bag or travel cover — your target price point, your end customer, and your launch timeline. From that conversation we build a formal design brief and technical specification: dimensions, material preferences (600D, 900D or 1680D polyester, nylon, leather or synthetic blends), pocket configuration, zipper and hardware choices, strap system, stand mechanism, colorways and branding elements.

This discovery conversation is where we reduce your uncertainty about customization. Many brand owners worry that an OEM project will be chaotic or opaque; in practice, a well-formed brief turns a vague ambition into a measurable, budgetable plan. We ask pointed questions — who is your buyer, what are they willing to pay, how many units do you need in the first season — because answers to these questions directly determine which materials, constructions and production volumes make commercial sense. You will leave this stage with a concrete specification and a clear cost picture, not a vague promise.

What gets produced: an agreed design brief, a technical specification sheet, and an initial production quotation.

Step 2: Design & Prototyping — Sampling Phase (10-20 days)

Timing: 10-20 days for sampling · The make-or-break stage

Once the brief is approved, our pattern and design team turns your 2D concept into 3D reality. For a fully custom OEM bag we create digital patterns, cut a first set of fabric pieces and assemble a physical prototype. For ODM you select a proven base design from our catalog and customize it with your branding, colors and materials. This is the stage where proportions, pocket placement, zipper routing, strap comfort and stand function are validated in your hands.

Most projects require 1 to 3 sample rounds. Each round we document your feedback precisely — logo placement, stitch color, pocket size, handle height — so there is no miscommunication between sites and time zones.

What gets produced: a physical design sample you can hold, photograph and test with your own clubs and gear.

Step 3: Sample Approval & Pre-Production

Timing: 3-7 days · Written sign-off protects everyone

Nothing moves to mass production without your written approval. You sign off the final sample, and for OEM we then produce a pre-production sample that represents exactly what the production run will deliver. This is a critical quality gate: it locks the final colors, hardware, embroidery, print, labels and packaging, and it becomes the benchmark against which every production piece is checked.

What gets produced: an approved final sample and a locked pre-production reference, plus a frozen production spec.

Step 4: Mass Production (45-60 days)

Timing: 45-60 days · The longest, most resource-intensive stage

With the sample approved, we move to full production at our Quanzhou partner factory. Bulk materials are procured, cutting room scheduling begins, sewing lines are allocated across the factory’s 7 production lines, and quality checkpoints are set up at each workstation. The standard order MOQ is 200 pieces per model, with a 100-piece test-order MOQ for trial runs. Depending on order size and complexity, mass production typically runs 45 to 60 days.

Because we plan capacity in advance and keep frozen specifications stable, production flows on a predictable cadence rather than in fits and starts. Our partner factory currently operates 7 dedicated lines with 149 sewing machines (126 in active use), so concurrent orders are scheduled without sacrificing attention to a single client’s quality. You can request regular progress updates — including production photos and line reports — so you always see your goods moving forward instead of wondering.

Because production is the long-lead stage, we recommend planning 4 to 6 months from your initial brief to receiving landed inventory — especially if you are preparing for a seasonal launch such as the spring golf market.

What gets produced: your finished, business-ready golf bags in the agreed quantities.

Step 5: Quality Control

Ongoing: inline + final · AQL-standard inspection

Quality control runs during production, not just at the end. Inline inspectors check stitch density and strength, zipper alignment, pattern matching and strap attachment at each workstation. When production completes, finished goods undergo a final AQL (Acceptable Quality Limit) inspection — typically AQL 2.5 for major defects. Inspectors verify stitch quality, zipper function, stand mechanism, print and embroidery accuracy, color consistency, dimensional accuracy, and packaging.

For demanding retailers we can also arrange third-party inspection and testing through SGS, Bureau Veritas or Intertek — from fabric abrasion and zipper endurance to colorfastness and water resistance.

What gets produced: an inspection report and a certified, quality-approved production batch.

Step 6: Packaging & Shipment

Timing: 14-35 days transit · FOB Xiamen

The final stage is logistics. Finished bags are packed to your specification — individual poly bags, branded boxes, custom retail packaging or bulk cartons — and prepared for export from FOB Xiamen, a major global shipping hub. Transit time ranges from roughly 14 to 35 days depending on destination. We prepare all export documentation: commercial invoices, packing lists, bills of lading and certificates of origin, so your shipment clears customs smoothly.

What gets produced: your packed, documented order, ready for pickup or door delivery.